FlutterFlow

Application Development Platform (Native Mobile + Web Apps)

Executive Assistant

$120K - $200K
Location
Mountain View, CA, US
Job Type
Full-time
Experience
3+ years
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About the role

We are seeking a highly organized, proactive, and efficient Executive Assistant to support our CEO in a rapidly scaling start-up environment. The successful candidate will be driven and possess exceptional communication skills, strong attention to detail, the ability to multitask effectively, and the capacity to thrive in a fast-paced, dynamic work environment. This role provides a unique opportunity to work closely with the co-founders and contribute to the growth and success of the company.

What You Will Work On

  • Calendar and Schedule Management: Coordinate complex schedules for the co-founders, including organizing meetings, appointments, events, and travel arrangements.
  • Communication and Correspondence: Screen and prioritize emails and other forms of communication. Draft and proofread emails, memos, presentations, and other documents.
  • Administrative Support: Provide general administrative support, including managing expenses, organizing files and documents, managing office supplies, and coordinating with other team members to ensure smooth operations.
  • Travel Coordination: Arrange and manage domestic and international travel logistics for the co-founders, including flights, accommodations, transportation, visas, and itineraries. Ensure all travel arrangements align with the co-founders' preferences and business needs.
  • Meeting Support: Prepare meeting agendas, materials, and presentations for internal and external meetings. * Take meeting minutes, track action items, and follow up with stakeholders to ensure timely completion of tasks. * Coordinate meeting logistics, including room reservations, technology setup, and catering. *Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion. Maintain confidentiality when dealing with business and personal matters.
  • Ad hoc Responsibilities: Take on additional tasks and ad hoc projects as assigned by the co-founders. Adapt to changing priorities and assist in various areas of the business as needed.
  • AI: willingness to embrace and leverage AI tools for increased efficiency in a variety of tasks.

Qualifications

  • Proven experience as an executive assistant or similar role, preferably in a start-up or high-growth environment.
  • Exceptional organizational and time-management skills, with the ability to prioritize effectively and meet deadlines.
  • Excellent written and verbal communication skills, with strong attention to detail.
  • Proficiency in MS Office and Google Workspace products.
  • Ability to handle multiple tasks and projects simultaneously while maintaining a high level of accuracy and professionalism.
  • Bachelor's degree or equivalent experience preferred.

Location: This is a full-time position based in Mountain View, California. The role may require occasional travel to attend meetings, conferences, or company events, and may also require work outside of regular business hours. Please note that at this time, we are only considering candidates who are able to work from our Mountain View location.

Note: This job description is intended to convey information essential to understanding the scope of the position and general nature and level of work performed. It is not exhaustive and may be revised from time to time to meet changing needs of the business.

About FlutterFlow

We're building a visual application development platform with the goal of dramatically improving the time to market and quality of digital experiences for our customers. FlutterFlow helps companies improve developer efficiency, accelerate project timelines, and reduce costs for large-scale business applications. Our customers include some of the largest banking, consulting, telecom, and manufacturing companies in the world.

We have more than 950k users in more than 200 countries worldwide.

We’re a remote first team, with a headquarters in the San Francisco Bay Area.

FlutterFlow
Founded:2020
Team Size:29
Location:San Mateo, CA
Founders
Alex Greaves
Alex Greaves
Founder
Abel Mengistu
Abel Mengistu
Founder