Executive Assistant

Job Description

Are you a proactive, organized, and detail-oriented professional seeking a dynamic role in a fast-paced corporate environment? We are looking for an Executive Assistant to support our leadership team and help drive our organization's success. As an Executive Assistant, you will play a pivotal role in ensuring the smooth running of the company and facilitating effective communication across functions.

Role Responsibilities

Talent Acquisition Support

• Assist in end-to-end recruitment efforts, from drafting job postings to onboarding new hires, ensuring a positive candidate experience.
• Collaborate with hiring managers to conduct initial interviews and schedule follow-up interviews efficiently.

Process Enhancement and Efficiency

• Proactively identify opportunities to streamline internal processes, enhance communication, and improve overall operational efficiency.
• Take the initiative to propose and implement solutions that address these opportunities and contribute to the startup's growth.

Office Management

• Manage office supplies, equipment, and inventory to maintain seamless daily operations.
• Ensure a well-organized and productive workspace, making it conducive to a dynamic startup environment.

Meeting Coordination

• Coordinate meetings and appointments, including arranging conference rooms and catering when required.
• Facilitate smooth scheduling to maximize productivity and time management for the leadership team.

Project Tracking

• Track and manage projects and initiatives, ensuring timely updates and progress reports.
• Keep stakeholders informed about project developments.

Reporting and Presentation

• Assist in preparing reports and presentations for the leadership team, contributing to informed decision-making.

Finance and Payroll Assistance

• Collaborate with the finance team to support payroll processing and ensure accurate and timely payments.
• Address payroll inquiries and discrepancies promptly and with precision.

Company Culture and Engagement

• Assist in organizing company events, workshops, and employee engagement activities, fostering a positive and vibrant company culture.

HR and Legal Liaison

• Serve as a point of contact for employee inquiries related to HR policies and procedures.
• Collaborate closely with the legal department to follow up on pending tasks, contracts, and compliance matters.
• Ensure all legal documentation and agreements are processed, filed, and maintained in compliance with regulations.

Document Organization

• Maintain meticulous organization of all company documents, both physical and digital, ensuring easy access and retrieval when needed.

Continuous Improvement

• Continuously identify operational gaps and take proactive steps to address them, contributing to the startup's efficiency and success.

Role Requirements

• Bachelor’s degree in human resources, Business Administration, or a related field.
• 6 months to 1 year of relevant experience.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite.
• High level of ownership and proactive problem-solving abilities.

If you want to build ground breaking technology with a team on a mission to change the world, let’s talk!